Parent/Student Handbook

2020- 2021 Parent/Student Handbook

 

School Foundations and Organization

 

MISSION

Our mission is to partner with Christian parents to equip their children to serve God in His world by providing a Christ-centered, academically excellent education.

 

OPERATIONS

Covenant Christian School is a private, multi denominational school for preschool, elementary and middle school children. It is owned and operated by the Covenant Christian School Association, which is composed of the parents of Covenant students and supporters who agree with our mission, philosophy, and goals. The Association meets annually to elect a School Board that governs the school by developing policy, hiring staff, determining an operating budget, and establishing the cost of tuition.

 

Covenant is accredited by the State of Indiana and participates in IREAD3 & ILEARN testing.  Covenant is also a member of Christian Schools International (CSI). CSI is a service organization providing help and leadership to more than 500 schools. The organization coordinates and channels individual school efforts and resources into a strong unified program.

 

ADMISSIONS/ENROLLMENT

Association membership is granted to all parents and guardians who are able to assent in writing to the Statements of Intention  (located on the Application for Admission form).  As a voting member of the Association, parents are eligible for nomination to Covenant’s School Board of directors and committees.

 

Those parents and guardians who are not able to assent to the Association Basis and Purpose must agree in writing to permit their children to be taught according to the Christian philosophy of the school.

 

Enrollment

Preschool students must be of age by September 1st of the year of enrollment. 

Kindergarten students must be five years old by September 1st of the year of enrollment.  

Covenant Christian School reserves the right to place students at the most appropriate grade level that is in the best interest of the student. 

 

New Students

Students in 1st through 8th grade will require academic records from previous schools.   Acceptance and grade placement decisions will be made upon review of the student’s academic records.  Covenant reserves the right to place students at the most appropriate grade level.  

 

FINANCIAL INFORMATION

The following fees are due at the time of enrollment, are non-refundable and are considered over and above the cost of tuition. 

 

Registration Fee 

  • K-8th  Enrollment:   $125.00 per child 
  • Preschool Enrollment:   $50.00 per child

 

Student Activity Fee

A non-refundable student activity fee will be collected with tuition to cover the cost of class field trips, parties, and other special events. The fee rates are published annually and distributed with enrollment materials. 

 

Tuition

Tuition rates for the upcoming school year are published annually and distributed with enrollment materials.

 

PARENTAL INVOLVEMENT

Parent participation is expected

The values that are taught at home and church are reaffirmed and supported at Covenant.  At Covenant, parents play a vital role in the educational process as volunteers at school, serving on committees that directly affect the operation of our school, and as prayer partners with teachers, the administrator, and the School Board.  Parental participation enhances the experience of Covenant students and the effectiveness of the school.  Parents can become involved in the following ways:

  • Volunteering in the classroom
  • Assisting with projects, fundraisers, work days, and social events
  • Serving on a committee or task force (i.e., Building & Ground, Technology, Fun and Fellowship)
  • Participating in fundraisers (i.e., saving box tops, Trivia Night and other fund raising activities)
  • Serving on the School Board (through nomination only; three-year term expected)

 

All parents are expected to indicate areas where they are willing and/or able to serve.  It is the school’s expectation that each family contributes 10 hours of volunteer time each school year (+/-  1 hour/month).  

 

Educational Program

 

ACADEMIC STANDARDS

The students, parents, and teachers at Covenant have very high expectations of each other.  The students, aided by the teaching staff, are expected to pass all classes at the conclusion of the academic year.  Special considerations and modifications are made for students depending upon their individual needs and their curricular strengths.  Every effort is made to provide the academic support needed for a successful classroom experience for all students.

 

ASSESSMENT PRACTICES AND STANDARDIZED TESTING

Individual teachers are responsible for ongoing assessment of student skills in the classroom.  They use a combination of written, oral, demonstration, project-driven and informal assessment strategies to create a complete picture of your child’s academic performance.  The classroom teachers use Raz-Kids Plus, ALEKS in Traditional classrooms, ALPA and Raz- Kids Plus and ALEKS for the Spanish classroom assessment.  

 

In addition to the ongoing classroom assessment practices, Covenant administers ILEARN each spring to students in grades 3 through 8.  Third graders also take IREAD.   These tests are used to assess individual grade-level and overall school performance.

 

CHAPEL

Chapel is held once a week. They are led by staff members, with the assistance of students and/or invited speakers from area churches or other organizations. Parents are welcome to attend.

 

FIELD TRIPS

Educational trips are coordinated and planned by classroom teachers. Teachers provide parents with written notification or permission slips for all field trips. These must be signed and returned in order for the student to participate. Participation is expected as field trips are considered a part of the curriculum.

 

Parents are asked to help by transporting children and acting as chaperones as they are able. All children in any vehicle will be properly restrained. Parents who desire to participate in field trips must have a completed background check on file in the office before the event.

 

Students participating in field trips are expected to be polite and courteous, a positive reflection on themselves and the school.

 

HOMEWORK

Homework is an important factor in the learning process.  Homework should be reflective of classwork that has already been taught. Classroom teachers will assign homework based on the age and needs of the student.  Individual classroom teachers have the responsibility for developing a homework policy and for clearly communicating procedures to students and parents.  In most cases, homework will include Bible memory work, daily shared or independent reading time, practice activities for math or spelling, special reports, or unfinished classroom assignments.  Questions regarding the nature of homework should be directed to the classroom teacher.  Students will have as many days as they were ill to make up class work. 

 

PARENT TEACHER CONFERENCES

These are held in the fall and are mandatory.  It is required that at least one parent attend each conference.  Conferences are designed as a time for teachers to inform parents of a student’s progress, successes, and areas of difficulty.  Parents are also given the opportunity to express any questions or concerns they may have regarding their child’s education.  Conferences are scheduled for a 15 minute block of time. Should you have questions or concerns at any time throughout the year, contact the teacher to arrange an additional conference.

 

BACKGROUND CHECKS

All parent volunteers and field trip drivers must have a background check on file in the office.  Anyone with a sexually related conviction will not be allowed to have contact with students.  Persons with a drug, alcohol, or any other felony conviction within 10 years will not be allowed to drive on field trips. 

 

REPORT CARDS/GRADING

Report cards are distributed at the end of each quarter in grades K through 8. 

Students in grades K-1 are graded using a number scale. Students in 2-8 are graded with letter grades.

 

SPORTS ELIGIBILITY

Students need to keep a C average or above in each class in order to participate in sports or other extracurricular activities. To be eligible for the next quarter a C or above is needed for the prior quarter.  

 

SCHOOL RECORDS

Each student enrolled at Covenant shall have a permanent record that includes birth certificate, home language survey, academic grades, health records, standardized test scores, various evidences of skills and attendance records.  All records are confidential.

 

SERVICE PROJECTS

The goal of any service project is to teach the concept of Christian service. Various service projects are held throughout the year on either a school-wide or individual classroom basis.  These projects may include the donation of food, clothing, or other items; fundraising; and volunteering services. Projects may be required or optional depending on the scope and nature of the project.  

 

Personal/Safety

 

COLD WEATHER POLICY

Recess is more thoroughly enjoyed when students are properly dressed.  Heavy jackets or coats, boots in wet or snowy weather, hats, and gloves or mittens are essential items for winter recess activities. Outdoor shoes or boots are required for recess in the spring and fall.  Parents are responsible for providing this attire for their children. All clothing and personal items should be marked with the student’s name.

 

Teachers and the administrator are responsible for making decisions about outdoor or indoor play.  Factors include the temperature, wind chill, and length of time outdoors.

Students will go outside when the temperature is 0 and above.

 

DRESS CODE FOR KINDERGARTEN THROUGH 8TH GRADE

We believe uniforms promote intellectual and spiritual growth in a safe non-competitive environment.  Uniforms help to reinforce our standards and provide a positive academic atmosphere during the school day. We expect parent/guardian support of the uniform dress code, which is enforced by the administrator, faculty and staff. Clothing should not be a distraction to other students in the classroom. The classroom teacher has the right to veto dress he/she finds distracting to the educational process.

 

BOTTOMS

Solid navy blue or khaki pants (must be worn at the waist) in good repair. Corduroy, capris or chino styles are also acceptable. Solid navy blue or khaki skirts, skorts or jumpers (must be at fingertip length or longer). No denim of any color may be worn, unless it is Spirit Wear day. Shorts must be worn at the waist, fingertip length or longer. Leggings may be worn under or with dresses, skirts and skorts. They are not to be worn as pants by themselves. 

 

TOPS

Plain white, red, or any shade of blue (no denim) may be worn. Must have long or short sleeves, collared shirt. May wear only plain uniform colored shirts underneath a uniform top. They may not have any lace or sequins on them. Logos must be smaller than a quarter in size. Shirts must be buttoned modestly.

 

SWEATERS  

Solid navy blue, red, white or light blue sweater may be worn if there is a collared, uniform shirt underneath. Sweaters may include: crew neck, v-neck, vest, pullover or cardigan style. (Logos must be smaller than a quarter.) Sweatshirts and fleece may be worn in the classroom if they follow the same standards. Spirit wear sweatshirts may be worn at any time. 

 

SHOES

Dress shoes or athletic shoes must be in good condition. Sandals with a heel strap are acceptable. Shoes may have no more than a 2” heel. No flip flops or clogs. Dress boots are acceptable with skirts or jumpers only if you have outdoor boots too.

 

ACCESSORIES

Belts may not hang down more than 4” from the waist. They must be simple and plain. Jewelry must be tasteful and not excessive. Males may not wear earrings. Females may not wear more then two earrings per ear. No tattoos or piercing in conspicuous locations. Tongue piercing is not permitted. Excessive make-up and fake fingernails are not allowed. Hair must be neatly groomed at all times. It may not be excessive in design or coloring, cause a distraction or present a ragged, unkempt or extreme appearance.

 

GYM WEAR  

Every student must have a pair of gym shoes in his/her locker at all times. For their safety, students may not participate in gym without the appropriate shoes. These shoes may also be used as indoor shoes.

 

VIOLATIONS:

Violators will be asked to correct the infraction, will be sent to the administrator’s office and parents will be called to bring in the proper clothing. If a second infraction occurs, the student will be disciplined. The administrator has the final say and decision in all matters.

 

SWAP TABLE:

The school has a table set up at the back to school event for families to put gently used uniform

clothing they have outgrown.  Families may take any items they need for free.

 

EMERGENCY INFORMATION CARDS

All students must have a completed emergency information card before attending school.  Parents are responsible for updating the office  AND notifying the office of any changes to this information which occur during the school year such as change of address, phone numbers, medications, allergies, and/or medical information.

 

EMERGENCY SCHOOL CLOSINGS AND DELAYS

Covenant follows the Penn-Harris-Madison School Corporation for weather related-closings.  Closings prior to the beginning of the school day are announced on various local television stations – WNDU, ABC57 and WSBT.  Stations are notified as soon as a closing or delay is determined.  Decisions are based on road conditions and the forecast. Student safety is the primary factor in making this decision.  If Penn-Harris-Madison closes, we close. If Penn-Harris-Madison has a two hour delay, we also have a 2 hour delay with morning wrap around care opening at 9:00am.

 

If for any reason (snow, severe weather) a decision is made to close the school during the school day, local television stations will be alerted.  In addition, school families will be notified via email and phone from school.  Home and work numbers will be called first, followed by emergency numbers.  If no one can be reached, it is possible that your child will be sent home with a person listed on your emergency information card.

 

FIRE/TORNADO DRILLS/LOCKDOWN DRILLS

Fire, tornado, and lockdown drills will be conducted throughout the year to ensure students and teachers are familiar with the procedures in case of an actual threat.

 

FIRST AID AND ILLNESS

If a student requires more than basic first aid, Covenant will call for emergency medical assistance.

 

If your child becomes ill while at school, the office staff will attempt to call a parent first and then the names given on the student’s emergency information card.

 

When your child is absent due to illness, parents must call the school office at 255-5972 or email: info@covenantchristian.school by 8:30 a.m.  If the absence is not reported, school personnel will call home to confirm absence.

 

  • If your child has had a fever of 100 degrees or more, the child should stay at home for 24 hours after the temperature returns to normal.

 

  • If your child has vomited or had diarrhea, the child should also stay home until 24 hours after the last episode.

 

  • If your child has any rash, check with your family physician before sending the child to school.

 

  • All communicable conditions (such as chicken pox, strep throat, pink eye, head lice) should be reported to the school office.

 

FOOD AND LUNCH

Parents wishing to bring food or treats in for a student’s birthday celebration or other event should contact the classroom teacher for any allergies or medical conditions and follow the guidelines set by the teacher. 

 

Students need to bring a packed lunch daily. Good nutrition contributes greatly to the learning process.  We encourage parents to send balanced lunches and snacks for their children.  Pop is not allowed. 

 

Healthy Snack Options:

  • Grapes, apples, tangerines, bananas and pears are the perfect portable fresh fruit treat.
  • 100 calorie packs are great options for certain foods. Try low-fat, whole grain crackers and whole grain pretzels. Sweets, even in 100 calorie packs, often have more than 35% of their weight as just sugar, while fried foods, like potato chips, have way more fat than is allowed. To be under 35% calories from fat, a food cannot have more than 35 calories of fat per 100 calories.
  • Baked tortilla chips with 100 calorie packs of guacamole dip
  • Baked whole grain pita chips 
  • Fill pita pockets with veggies and a little nonfat Italian dressing.
  • Prepared veggie and fruit trays with low-fat dips are speedy
  • For a calcium-rich option, try single-serving, sugar-free pudding cups.
  • Light, low-fat yogurt comes in cups and squeeze tubes.
  • Whole grain cereals like shredded wheat, oatmeal “O’s”, and Chex are great snack options without added sugar.
  • Brown rice cakes are great options. Kids can top them with nut butter and fruit.
  • Boxed raisins and other dried fruits 
  • Whole grain fig cookies like Fig Newtons 
  • Fruit cups and individual fruit serving cans packed in juice 

 

HEALTH AND MEDICAL

Children entering Covenant for the first time, regardless of the grade level, must have a medical examination prior to the opening of school.  Immunization records according to state requirements must be on file before a child attends school.

 

If your child has any allergies, this should be reported to the office AND classroom teacher.

 

IMMUNIZATIONS

Each student is required by law to have up to date immunizations or have an authorized waiver before attending CCS. For the safety of all students and in accordance with state law, students whose parents do not provide the required documentation within 20 school days of the opening day of the school year will not be admitted to school. Any questions about immunizations or waivers should be directed to the principal. 

 

MEDICATION

If possible, medication should be scheduled to be taken at home and not at school.  For medication taken during school hours, the following guidelines must be met.

 

  1. Non-prescription (over-the-counter) medication must be in the original

(manufacturer) container with the ingredients listed on the label and the student’s name 

affixed to the container.  A written and dated permission is required from the 

parent/guardian to give the medication at school including the reason the student is 

taking the medication, time to be given, and the amount to be taken.

  1. Prescription medication must be in the original container with the pharmacy label attached including the physicians name, student’s name, medication name, strength, and the time medication is to be given.  Written and dated permission is required from the parent/guardian to give medication at school. 
  2. Long-term medication that must be given at school must also have the information.  In addition, a written and dated permission or a medication authorization form must be signed and completed by the physician prescribing the medication.  Permission for long-term medication must be renewed each year.  Changes in medication must be documented by written authorization from the physician.
  3. Dispensation of medication for chronic conditions:
  4. a) Student’s parent has filed an authorization with the administration for the office to possess and administer or monitor the self-administration of the medication (i.e., Asthma inhaler, EPI-PEN).  The authorization must include the statement described in subsection 2.
  5. b) A Physician states in writing that:
  6. i) the student has an acute or chronic disease or medical condition for which the physician has prescribed the medication;
  7. ii) the student has been instructed in how to self administer medications; and

iii) the nature of the disease or medical condition requires emergency administration of the medication.

The authorization and statement described in subsection A, must be filled out annually.  Your doctor may email this information to the school at info@covenantchristian.school or anoakes@covenantchristian.school.

 

  1. Medication in plastic bags, boxes, or envelopes cannot and will not be accepted or administered at school.  

 

  1. All medication must be dropped off by a parent and will be kept in the school office.  

 

  1. No medication will be administered that has not been provided by the parent.

 

  1. It is the student’s responsibility to come to the office when it is time to take medications.  For younger children, please remind the child’s teacher when it is to be given.

 

  1. The parent is responsible at the end of the treatment for removing any unused medication from school.  Medication not picked up by the end of the school year will be discarded.

 

  1. Medication pick up:

 

Medication that is being held by the administration for dispensation during the school hours will only be released to:

  1. i) The student’s parent or guardian; or
  2. ii) An individual who is: a) at least eighteen (18) years of age:

and b) designated in writing by the student’s parent to receive the medication.

 

RECESS

In order for students to stay in for recess, a note must be written by a doctor. The note should state why it is necessary for the child to stay inside for a specific limited time. Students will remain in their classroom supervised by their teacher. Please note the policy on temperature and proper outside attire in the Cold Weather Policy section.

 

RESPECTFUL ACTIONS AND ENVIRONMENT

Eph. 4:2-3 “Be completely humble and gentle; be patient, bearing with one another in love.  Make every effort to keep the unity of the Spirit through the bond of peace.” 

 

Gal. 5:13-15 “You my brothers, were called to be free.  But do not use your freedom to indulge the sinful nature, rather, serve one another in love.  The entire law is summed up in a single command: ‘Love your neighbor as yourself.’ If you keep on biting and devouring each other, watch out or you will be destroyed by each other.”

 

Covenant intends to provide all of its staff and students an environment that is free from offensive kinds of behavior and that is a safe place to learn.

 

Covenant does not condone or allow harassment/bullying of others by anyone in the facilities.  Any person who believes he or she has been subjected to harassment/bullying should report it immediately.  Students may report an incident to a teacher or administrator.  Each report will be given serious consideration and be investigated thoroughly.  The administrator and teachers have set procedures to follow when such incidents of harassment/bullying are reported.

 

Any person who is determined to have violated this policy will be subject to corrective action and discipline of suspension or expulsion.

 

Seclusion and Restraint Plan 

Covenant Christian School believes a safe and healthy environment should be provided in which all children can learn, develop, and participate in instructional programs that promote high levels of academic achievement.  State law requires that our school have a Seclusion and Restraint Plan.  The purpose of the plan is to insure that all students and staff are safe in school, and that students who may have behavior crises are free from inappropriate use of seclusion or restraint.  

 

SUBSTANCE ABUSE

The use or possession of tobacco, alcohol, or any other controlled substance by a student during the school day or at school functions will result in immediate school suspension 

for a length of time determined by the administrator. Repeated offenses will be brought to the attention of the School Board for further action.

 

WEAPONS

Weapons and other dangerous objects — including but not limited to firearms, explosives, and knives — are not to be brought on school property; be present in vehicles used to transport students; or be present at any school function. Covenant Christian School is a gun free zone. This includes toys or “look-alike” weapons.  

 

A student found in possession of such items will be suspended for a length of time determined by the School administrator.  Any student in possession of a firearm will be suspended immediately and recommended for expulsion. Law enforcement or juvenile authorities will also be notified of any student in possession of a firearm or other dangerous weapon.

 

Any student who threatens another person on school property with any object that resembles a dangerous weapon, or displays any object in such a manner as to reasonably place another in fear of his or her safety, will also be subject to disciplinary measures.

 

SOLVING PROBLEMS AND ADDRESSING CONCERNS

Open communication between parents and teachers is very important and the responsibility of both parties. If parents have any questions or problems concerning general school policy, they should first contact the classroom teacher.  If concern is not handled properly, then contact the school administrator to discuss concerns.

 

In the spirit of Ephesians 4:29-32, “Do not let any unwholesome talk come out of your mouths, but only what is helpful for building others up according to their needs, that it may benefit those who listen.   And do not grieve the Holy Spirit of God, with whom you were sealed for the day of redemption.  Get rid of all bitterness, rage and anger, brawling and slander, along with every form of malice.  Be kind and compassionate to one another, forgiving each other just as in Christ God forgave you.”   If a specific problem or question arises that relates to a particular child or classroom teacher, parents should contact the teacher responsible for the class and discuss it immediately. If the result of a contact with a teacher is unsatisfactory, the matter should be brought to the attention of the administrator.  As a last step, the matter should be brought to the attention of the School Board.

 

In solving problems, keep these basic Christian principles in mind:

 

  • Keep the matter confidential.                                                           

 

  • Keep the circle small. Most problems are solved at the two-person level.

 

  • Be straightforward and honest.

 

  • Listen to one another and be forgiving in an effort to restore the relationship. If the problem cannot be solved together take the problem to the next level. 

Teacher—>  Administrator —> School Board

 

Building and Property

 

BOOKS AND SUPPLIES

Textbooks are furnished for students at no extra cost.  Books must be returned at the end of the year in good “usable” condition or students are charged a prorated fee.  Lost or severely damaged books must be replaced at the cost of the student. 

 

To keep costs down, students are asked to provide various classroom supplies and accessories, such as pencils, journals, and markers.  A list of supplies needed for each grade is sent to parents prior to the start of the school year.

 

CARE OF SCHOOL AND CHURCH PROPERTY

Students are to respect the property of others, the school, and the church.  Students who damage or deface school/church property will be held responsible for reimbursement to repair the damage.  This includes bathroom toilets and sinks, also Chromebooks.  Additional disciplinary action may be taken for students with chronic issues in this area.

 

INTERNET ACCEPTABLE USE POLICY

Covenant is pleased to offer its students and staff access to the Internet.  Covenant has established an Internet Acceptable Use Policy that contains the standards and regulations relating to the use of electronic information services and networks in the school.  We have implemented many safeguards to ensure appropriate use of the Internet. 

 

CHROMEBOOK USE POLICY 

Technology is a privilege, not a right. Misuse of technology will result in restricted use of the item. If students’ assigned chromebook or tablet is broken, the family is responsible for replacement of the item.

 

LOCKERS

Each student is assigned a locker at the beginning of the school year. The student is responsible for the neatness and care of the locker assigned. 

 

Lockers are subject to locker checks by the teacher or administrator at any time. It is advisable that students do not keep large sums of money, toys, technology or other valuables in lockers.

 

LOST AND FOUND

All belongings should be marked for easy identification in case of loss. Students should report lost articles to the classroom teacher as soon as possible. 

 

Any articles found should be turned in to the office. Valuables, such as jewelry, remain in the school office until claimed. All other items are placed in the lost-and-found box in the north hallway. During parent/teacher conferences articles are displayed on a table. At the end of each quarter, any unclaimed items are donated to charity.

 

ELECTRONIC DEVICES

Students are not permitted to have stereos, iPods, pagers, tape recorders, or other such devices at school. The only exception is for a student project, which has been pre-approved by the teacher. Cell phones must be turned off during the school day and kept in their lockers.  The school is not responsible for lost or stolen phones.  If phones are in the student’s possession during the day, an adult will confiscate.  The phone will be available in the office at the end of the day and may be picked up by the parent.

 

TELEPHONE USAGE

School telephones are for school business. Students may use the phone at school only in emergencies. Parents are asked to please respect the office staff’s time and make only absolutely necessary calls. Parents should arrange after school activities with their child before school in the morning and not by phone during the day. Students will not be taken from class to speak to a parent on the phone except in the case of an emergency.  

 

USE OF FACILITIES

The school building is generally not available for use by individuals or outside groups; however, certain exceptions may be made with administrative approval. When scheduling a school-related event or meeting, please see the office staff to check availability and obtain approval. Any areas or rooms used should be left in the same condition in which they were found, including the removal of trash.

 

General Information

 

ARRIVAL/DISMISSAL

School instructional hours consist between 8:25am-3:20pm. Students arriving before school begins (7:30am-8:15am) will go to Morning WrapAround Care and will be charged $5 for that time frame. Doors will open at 8:15am as students will enter recess doors and report to classrooms where they will be supervised by teachers. Students need to be in their classrooms by 8:25am.   A child is tardy after 8:25 a.m. 

 

Teachers will dismiss their students at the end of school hours at 3:20 p.m. 

 

Students who are picked up more than 10 minutes late may be sent to WrapAround Care where charges may apply.

 

EARLY DROP OFF TIME

($5 fee)

DOORS OPEN

SCHOOL BEGINS

CARPOOL BELL

WRAP AROUND CARE

$5/hr fee

OFFICE HOURS

7:30am-

8:15am

8:15am

8:25am

3:20pm

3:30pm-

6:00pm 

8:00am-

4:00pm

 

TARDINESS

It is important for students to arrive on time so that instruction can begin.  Those arriving late not only deprive themselves of classroom instruction, but they interrupt their classmates, depriving them of educational opportunities.  Therefore, students who are not in class by the starting bell, 8:25 a.m., must be signed in at the office to receive a tardy pass before entering their classroom.  The office will determine if the tardy is excused or unexcused. 

 

Excused tardies include:  a doctor’s appointment, unusual car trouble, accidents, or extreme weather.  Unexcused tardies are oversleeping or not getting ready on time.

 

More than 3 unexcused tardies per quarter will require a meeting between parents and the administrator. After this parents will be expected to come into the building and present a written excuse to the office for any additional tardies.

 

ATTENDANCE

Regular attendance is essential for learning. We are required to hold to a 95% attendance rate (9 days).  Extended time for vacations, etc. counts toward your child’s 95% attendance rate.  However, students are sometimes unable to attend school.

 

If you know of the absence in advance, please notify your child’s teacher in writing. If it is an unscheduled absence, please call the school and leave a message on the answering machine or with the school secretary by 8:30 a.m. If the office staff have not received notification from parents, the school will call the parents to verify that the child is absent with parental knowledge. 

 

Participation in unusual educational experiences, church youth group activities, and family or religious celebrations may be allowed. However, we ask that you inform the administration and teacher(s) at least one week in advance of a planned absence. Teachers may send work in advance but are not expected to do so.  All missed assignments and tests are the student’s responsibility and are to be completed by the student within a time-frame agreed upon between the teacher, parents, and student prior to the absence.  For your information, the state requires that Indiana students be present and in school at least 95% of the time.  Any absences in excess of 9 days is considered excessive.

 

All other absences are considered UNEXCUSED.  Students who are absent due to “skipping” or who have repeated unexcused absences will be subject to disciplinary action.

Any absence, other than illness, during the state testing windows will not be excused. 

 

Excused Absences

The student’s absence is attributed to:  

  • Personal illness  
  • Funerals for death in the immediate family or for persons outside of the immediate family with parental permission  
  • Medical and legal appointments – such appointment should be scheduled after school hours when possible  
  • School-sponsored field trips and retreats  
  • School visits 

 

Unexcused Absences  

  • No parent or guardian contact with the school giving an explanation for the absence on the day of the absence  
  • No physician’s note to excuse an absence once more than five days of absence have occurred (see Frequent or Prolonged Illness section)  
  • Absences other than those defined as excused 

 

CLASSROOM UPDATES

A weekly newsletter from the classroom teacher for grades K-5 will be sent home on Mondays to inform parents of the subject matter being covered that week, such as homework/project assignments, memory work, upcoming events/field trips, class schedule.  Class DOJO will also have updates from teachers and administration. 

 

CONTACTING TEACHERS

If you need to contact a teacher, please contact them via school email, which is their first initial, last name, @covenantchristian.school. PS-5th teachers will also use Class DOJO.  Teachers will return your message as soon as time allows.

 

FUN AND FELLOWSHIP 

The Fun and Fellowship Committee organizes events throughout the year to promote unity and fellowship among students and families. These events, such as roller skating parties, dinners, talent shows, and tubing are optional. Some may involve a nominal fee.

 

MEDIA RELEASE

All parents are given the opportunity to sign a Media Release at the beginning of the school year.  This allows any photographs, quotes, awards etc… of their child to be released to local media (i.e., newspapers, television, and radio) and identified with the student’s name.  

 

PICTURES

All students are to participate in the annual school pictures for the purpose of school records. Pictures are offered in a variety of packages for purchase. Purchase of the pictures are optional.

 

SCHOOL ADMINISTRATOR

The administrator will be at the school on Monday through Thursday from 7:45 a.m. to 4:15 p.m. and Friday from 7:45 a.m. to 3:45 p.m. 

 

SCHOOL HOURS

The school office is open during all instructional hours. School hours are:

AM Preschool

8:25 a.m. – 11:30 a.m.

 

Full day Preschool- 8th Grade

8:25 a.m. – 3:20 p.m.

 

SCHOOL-WIDE COMMUNICATION

Covenant’s newsletter, The Eagle, a weekly electronic newsletter, contains information and announcements pertaining to the entire student body. 

 

SOLICITATION

Students are asked to refrain from selling candy and other such items (for non-school fundraisers) to teachers, staff, or other students at school.

 

SPECIAL OCCASIONS

Classroom teachers will generally give guidelines for birthday celebrations such as the distribution of treats, in their introductory letter. 

 

We ask that birthday celebrations occurring outside of school, also be handled outside of school and not during school hours. For example, mail the invitations instead of delivering them at school. In addition students who exchange gifts should do so outside of school in order to avoid hurt feelings on the part of others.

 

TRANSPORTATION

Parents are responsible for transporting their child to and from school or to make their own arrangements for this service.

 

ALTERNATIVE TRANSPORTATION:  Parents must indicate the names of any person(s) permitted to provide transportation for their child on an alternative transportation form before the start of the school year.

 

CARPOOL PROCEDURES 

For the safety of all children and to create a smooth dismissal, PLEASE follow the carpool procedures. 

 

CARPOOL IDENTIFICATION:  At the beginning of the school year, each vehicle is given a carpool card that must be displayed at pick-up time. The number is most easily seen when placed in the passenger side window. Students are dismissed as their transportation arrives. Teachers monitor carpool dismissal.

 

Each car must have a carpool card. When changes in transportation are made — other than those listed on the alternative transportation forms — teachers must be notified in advance and in writing. For example, if your child is going to a classmate’s home after school and is riding with them, please inform the teacher in writing. 

 

TRAFFIC FLOW AND PARKING:  For safety and optimum flow, cars are ALWAYS to enter the Covenant parking area through the south drive and stay to the right side of the parking lot. A single line is formed as cars approach the entryway.  Cars then proceed past the main entrance to begin the line at the corner of the north sidewalk. Drivers are asked to move cars continually forward along the front sidewalk so that others may enter the line. This procedure is to be followed at drop off and pick up times. When exiting the parking lot, drivers are asked to always use the north drive (past the church entrance).

PARKING: Parents are asked NOT to park along the front sidewalk or north sidewalk at any time during the school day or for any reason. They are also asked to refrain from parking in the first four designated parking spaces closest to the building during drop-off or pick-up periods for safety purposes.  If you are coming into the building at times other than pick-up and drop-off, park in designated parking spaces, NOT in the carpool lane.

 

STUDENT DROP-OFF AND PICK-UP: Students can be dropped off any time after 8:15 a.m. and proceed to the playground doors. During dismissal they will exit through the north recess doors.

  • At drop-off times, students are to exit the car only on the side of the sidewalk. Parents should remain in their car, as staff members will be present to monitor and guide students into the building.
  • At pick-up times, students are escorted to vehicles by staff members. Drivers should move forward along the north sidewalk as the car line moves forward. Parents should remain in their car. If students need help buckling, please pull all the way forward to the first spot in line to avoid a traffic jam.

 

There will be no drop-off or pick-up from the center of the parking lot. If parents need to enter the building, they are asked to drop-off or pick-up their children first, circle around, and park in the marked parking spaces. 

 

KINDERGARTEN AND PRE-K: From the beginning of school until Labor Day, you may choose to park in front of the church entrance and walk your Pre-K or K students into the building to allow them to gain confidence in themselves and start their own routine.  Then, after Labor Day, you may use the carpool drop-off line where they will be greeted by staff members and given guidance when needed.

 

If a parent would like to speak to a teacher, they are asked to request a meeting that works best for the teacher and parent. Out of courtesy for others who are waiting, parents are not 

to conference with teachers — or other parents — in the carpool line.

 

SAFETY PRECAUTIONS: Students should enter and exit their cars only from the passenger’s side to prevent them from having to walk between or around cars. Parents are asked to encourage children to follow this rule; it is designed for their safety.  In all situations, parents are asked to use extreme caution and safety when entering and exiting the school and church parking lot.

 

VISITORS 

All visitors to the school building are required to first report to the office and sign in.  This regulation is imposed for the safety of our students. Parents, grandparents, and prospective parents are welcome to visit their child’s current classroom or next year’s classroom. However, the administration requests that visitors contact the teacher involved to make arrangements for their visit. If a visit is requested due to a concern with a teacher, a classroom visit is probably not the best forum to solve the problem. In such a case, please set up a meeting with the teacher to discuss these concerns.  All visitors will need to supply the office with a Driver’s License that will be scanned checking background. 

 

If the visitor is a student who wishes to sit in the classroom, parents must request permission of each of the teachers whose classes the visitor will attend. This must be done at least two days before the scheduled visit. The visiting student will be expected to be attentive, participate in the class, and obey all the school’s rules.  A phone number must be left where a responsible adult can be contacted in case of an emergency. Visits will be limited to one day. 

 

WRAPAROUND CARE

WrapAround Care is available for your convenience on a regular or occasional basis.  The fee is $5.00 per hour or $2.50 per half hour.  You will be billed bi-weekly for the services used.  Morning hours begin at 7:30 a.m.  Evening pick up time is by 6:00 p.m.   If Covenant is closed, WrapAround Care is also closed.  If Covenant has a 1 hour delay, then morning WrapAround Care will also be delayed by 1 hour.  We expect families to stay current with their day care charges and pay biweekly or services will not be allowed. If your student is participating in WrapAround Care, they are welcome to bring a snack from home. 

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